A reminder was issued by the Internal Revenue Service (IRS) to businesses concerning the forthcoming deadline for the submission of documentation concerning payments to employees and contractors. Organizations were strongly encouraged to guarantee the punctual submission of mandatory documentation by the conclusion of the present month.
“The IRS reminds employers that Jan. 31 is the deadline for submitting wage statements and forms for independent contractors with the government,” as stated in a news release on January 9. “Employers must file their copies of Form W-2, Wage and Tax Statement, and Form W-3, Transmittal of Wage and Tax Statements, with the Social Security Administration by Jan. 31.” The purpose of Form W-2 is to document the yearly earnings of employees and the corresponding amount of taxes that have been deducted from their paychecks. Employers utilize Form W-3 to record the aggregate employee income.
“The Jan. 31 deadline also applies to Forms 1099-MISC, Miscellaneous Income, and Forms 1099-NEC, Nonemployee Compensation, that are filed with the IRS to report non-employee compensation to independent contractors.”
Form 1099-MISC must be utilized by organizations that remit payments amounting to $600 or more to an individual, partnership, or estate during a specified fiscal year. These payments may be for a variety of purposes, including rents, medical and healthcare transactions, incentives and awards, or cash payments from a fictitious principal contract.
Firms are required to submit Form 1099-NEC when they remunerate an attorney or a non-employee individual for services rendered or compensation rendered in excess of $600.
Form 1099 series returns are now eligible for a complementary electronic-filing service through the Information Returns Intake System (IRIS), as announced by the IRS.
IRIS enables businesses to electronically file a maximum of 100 returns simultaneously. “Filers can also use this online portal to prepare payee copies for distribution, file corrections, and request automatic extensions.”
The tax office specifies that organizations which submit a minimum of ten forms annually are obligated to submit their returns electronically. In February, the IRS issued the most recent regulations concerning this obligation.
Individuals who file specified excise tax returns, withholding tax returns, partnership returns, corporate income tax returns, registration statements, disclosure statements, unrelated business income tax returns, actuarial reports, notifications, and specific information returns are affected by the regulations.
The agency rationalized this requirement by referencing the substantial influx of printed returns it collected on a yearly basis. “The IRS receives nearly 4 billion information returns per year and expects to receive nearly 5 billion by 2028. In 2019, the IRS still received nearly 40 million paper information returns, even though approximately 99 percent of all information returns for that year were e-filed.”
“In 2021, about 82 percent of all corporate income tax returns were e-filed, and almost 90 percent of partnership tax returns were e-filed. Further reducing the volume of paper returns filed frees up staff and resources to further enhance services for taxpayers and improves overall efficiencies while reducing postage, printing, shipping and storage, and their associated costs and burdens.”
Organizations that face difficulties in meeting the requirements for electronic filing may choose to apply for hardship waivers, which would grant them an exemption from these regulations.
As the impending deadline for the submission of salary statements draws near, proprietors of businesses must be mindful of particular factors. At the outset, it is critical that they formally petition for a tax extension by January 31st. An extension of 30 days may be requested by employers through the submission of Form 8809, known as the Application for Extension of Time to File Information Returns.
However, the submission of Form 8809 will not result in an extension of the deadline for furnishing employees with wage statements. In order to accomplish this, an effort must be made to locate a unique extension.
Failure to adhere to the specified deadline could result in the application of penalties. In the event that a firm fails to make timely payments for an information return or payee statement, the IRS levies a penalty of $60 per instance, provided that the delay does not surpass 30 days. In the 31 days leading up to August 1, files submitted past the designated deadline will incur a penalty of $120.
Failure to file the forms or extension of the deadline beyond August 1 will result in the imposition of a $310 penalty. A $630 penalty will be imposed by the IRS if it is determined that a business failed to file a form on purpose.
The IRS stated that “The maximum penalty is different for small businesses and large businesses, including government entities. There is no maximum penalty for intentional disregard.”
Nevertheless, “we may be able to remove or reduce the penalty if you acted in good faith and can show reasonable cause. If you have reasonable cause, and received Notice 972CG, respond within 45 days (60 days if you’re a foreign filer) before we assess the penalty.”
Businesses have been reminded by the Internal Revenue Service (IRS) regarding the extension of the $600 reporting threshold for Form 1099-K. The 1099-K form is relevant for individuals engaged in non-mandatory activities, including casual sales and contract work, who supplement their income through the promotion of their products or services.
As of the start of this year, third-party payment networks including Amazon, Square, PayPal, Venmo, and Venerated Transactions (PayPal) are required by a recent IRS regulation to furnish users with Form 1099-K in the event that they amass sales revenue exceeding $600 from transactions involving goods and services in a single year. At one point, the minimum threshold for gross sales surpassed $20,000.
A provision of the American Rescue Plan Act of 2021 reduced the threshold for gross sales from $20,000 to $600. Originally, the implementation of the regulation was scheduled for the fiscal year 2022. However, it was rescheduled by the IRS for the tax year 2023.
The IRS has said that “This means that for 2023 and prior years, payments apps and online marketplaces are only required to send out Forms 1099-K to taxpayers who receive over $20,000 and have over 200 transactions. For tax year 2024, the IRS plans for a threshold of $5,000 to phase in reporting requirements,”